General Information

ICRC2023 will accept a maximum of 3 abstract submissions per presenter (3 posters, or 2 posters and 1 oral). Participants with contributions must submit their abstracts (250 words at maximum) by February 20, 2023. Our International Scientific Program Committee (ISPC) will review the abstracts and acceptance notifications will be sent in early April 2023.

The conference will be in a hybrid format. We encourage on-site participation, but Zoom connections for oral presentations and a browser-based poster presentation hub, Confit, will be available for those unable to attend in Nagoya.

Presenters are required to submit 8-page proceedings papers for individual contributions prior to the conference. The papers will be published by Proceedings of Science (PoS) without peer review.

The topics covered in ICRC2023 are as follows.

  • Cosmic Ray Direct (CRD)
  • Cosmic Ray Indirect (CRI)
  • Dark Matter (DM)
  • Gamma Ray (GA)
  • Multimessenger & Gravitational Wave (MM&GW)
  • Neutrino (NU)
  • Outreach & Education (O&E)
  • Solar & Heliosphere (SH)

Registration

Registration Fee

We have several different registration fees as tabulated below (100 JPY is about 0.76 USD or 0.71 EUR as of January 2023) . Please note that the early-bird registration rate will be applied until April 15, 2023.

The local organizing committee (LOC) encourages attendees to attend the conference in-person for fruitful discussions and networking. However, if you cannot come to Nagoya, you can present your talk via Zoom or your poster on Confit.

RegularPhD StudentMaster's or Undergraduate
In Person (Early-Bird Registration)
*On or Before 23:59 of April 15
45,000 JPY25,000 JPY
In Person
*On or After 0:00 of April 16
55,000 JPY30,000 JPY
Online with Presentation
*Talk by Zoom and/or poster(s) by Confit
35,000 JPY15,000 JPY
Online without Presentation
35,000 JPY15,000 JPYFree
Banquet10,000 JPY

Registration System

The online registration system for ICRC2023 (AMARYS) is hosted by a travel agency, JTB. Please visit the dedicated website https://amarys-jtb.jp/2023icrc/ and follow the instructions there.

After registering, please submit your abstract(s).

Abstract Submission

The AMARYS registration system is also used for online abstract submission. Please visit the dedicated website https://amarys-jtb.jp/2023icrc/ and follow the instructions there. You must first complete the registration process before submitting your abstract(s) from the same system.

The maximum number of submissions per presenter is 3 (1 oral presentation and 2 poster presentations, or 3 poster presentations).

To submit a second or third abstract on AMARYS, please login with your ID and click the “Abstract: Add/Confirm” button in “MyPage.”

Abstract submission will be closed on February 20, 2023. Please do not miss this deadline.

The AMARYS submission page lists “1. Fill in”, “2. Confirm”, “3. Payment”, and “4. Complete” in the progress bar, and you might think that you have to pay at the same time. However, “3. Payment” is there due to a system limitation and is skipped after the confirmation page. The actual payment deadline is that of the registration fee (there is no abstract submission fee).

Proceedings Submission

The proceedings papers of ICRC2023 will be published at https://pos.sissa.it/437 by Proceedings of Science (PoS). The proceedings papers of the previous ICRC (ICRC2021) are available at https://pos.sissa.it/395/.

The upload deadline for each paper type is listed in the table below. Detailed upload instructions will be sent to authors via registered email addresses in early May.

  Page limit
(incl. reference)
Upload
(preliminary version)
Upload
(final version)
Contributions 8 pages July 18 August 10
Highlight 16 pages N/A September 22
Review, Rapporteur 24 pages N/A September 22

Authors are required to submit a camera-ready manuscript in PDF format, printed on A4 paper only. The proceedings template is available in LaTeX (skelton.tex) and OpenDocument (PoStemplate.odt) formats and can be downloaded from this link. Collaboration authors may include a full list of collaboration authors at the end of the PDF contribution, which will not count toward the page limit.

In addition, authors of a large collaboration may submit an XML file of a full list of collaboration authors for publication in the DOI reference. The author XML file must follow the schema described at https://help.inspirehep.net/knowledge-base/authorxml/. You cannot use LaTeX expressions in the XML, but non-ASCII characters such as ü and à are accepted because the format is in UTF-8. Example files are available at https://github.com/inspirehep/author.xml/tree/main/example-files. This XML author list is independent of the PDF version of the proceedings.

If you have any questions, please contact proceedings@icrc2023.org.

Frequently Asked Questions

Q. How many abstract submissions will be accepted per person?

A. Three abstracts (3 posters, or 2 posters and 1 oral) will be accepted for each presenter (co-authorship will not be counted). To submit a second or third abstract on AMARYS, please login with your ID and click the "Abstract: Add/Confirm" button in "MyPage."

Q. Do I have to pay the registration fee before receiving the notification of abstract acceptance?

A. No, you don't have to. The payment deadline for early registration is April 15. Acceptance notifications will be sent to registrants in early April.

Q. Do I have to pay the registration fee when I submit an abstract?

A. No, you don't have to. You will see "3. Payment" in the progress bar on the abstract submission page, but it is there due to a system limitation, and it will be automatically skipped after the "2. Confirm" process. Since there is no abstract submission fee, the payment deadline is that of the registration fee.

Q. I cannot enter an abstract title with more than 100 characters. Do I have to stay with this limit?

A. The system has been updated with a 250 character limit. Please try again.

Q. Is the conference hybrid?

A. Yes, it is. Zoom connections will be provided for oral presentations and a browser-based poster presentation tool, Confit, will be prepared as well. However, on-site participation is encouraged for discussion and communication.

Q. How will you organize the poster sessions online?

A. Poster sessions will be held onsite in the classical face-to-face style. We will NOT provide a dedicated virtual session for real-time discussions or presentations for remote-only attendees. Instead, we will use a browser-based conference system, Confit, to allow all the presenters to upload their poster PDF files for attendees to view. Confit will also provide a separate chat window for each poster so that the presenter and remote attendees can discuss the presentation throughout the conference.

Q. I created my login ID and auto-generted strong password with Safari when registering on AMARYS. However, the login ID and password are not automatically filled in the text fields when tyring to login again. A new password is alwasy suggested instead. Where is my saved password without which I cannnot login?

A. The AMARYS HTML behavior is a bit strange. Please click or tap the suggested password and choose "Other Options..." > "Choose My Own Password". You will be able to choose the saved password. If you cannot select you saved password even with this process, please try the following steps. If you use a Mac, please open Keychain Access.app in /Applications/Utilities. Find an entry starting with "amarys-jtb.jp" and open it to show your ID and password. If you use an iPhone, please go to Settings > Passwords and find "amarys-jtb.jp". You can copy and paste them on the AMARYS login page. You may have to click and choose "Edit Strong Password" when editing the password text field.

Q. How will be the COVID-19 situation and protection measures during the conference?

A. The Japanese government is reportedly reviewing the level of infection control measures against COVID-19 in Japan, which will be less stringent in May 2023. In line with this, immigration control (e.g., PCR certificates) and domestic infection prevention efforts are expected to be eased. Please continue to pay attention to information from the Japanese government and check our latest guide in the Travel > COVID-19 menu before traveling.

Q. Do you have financial support?

A. Yes, we do. You can apply for it in the AMARYS registration form. Since the amount we will provide is limited, priority will be given to young participants from developing countries. The local organizing committee will contact you later to hear your application details.

Q. Will you provide on-site childcare for accompanying children?

A. No, we won't. Because we could not find a suitable service that offers multilingual support for children from different countries and backgrounds. For those who speak Japanese, we can refer you to some services. Please contact us at info@icrc2023.org.